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Key Responsibilities Calendar & Meeting Management o Coordinating with attendees on meetings and managing meeting calendars o Following up and scheduling finalized meetings, liaising with stakeholders o Organizing transportation and taking meeting notes for online meetings o Liaising with stakeholders Travel Management o Flight scheduling & bookings, and hotel reservations o Organizing airport transfers and restaurant reservations Expense Management o Processing invoices, refunds, and reimbursements through ERP platforms o Coordinating with stakeholders for approvals o Handling credit card settlements and managing online purchases Other Admin Support o Documenting processes based on preferences and priorities o Collating reports and entering data into the ERP systems o Other day-to-day Operational support Key Competencies o Under-Graduate/ Graduate or equiv. qualification o 2-4 years of experience as executive assistant preferably in the banking or financial services sector o Excellent written and spoken communication skills in Japanese, Mandarin and English with experience in client relationship management o Should be able to work independently with minimal guidance as the job requires working with senior leadership team at the client’s end o Excellent communication and interpersonal abilities to engage with a global team o Should be well versed with MS Office suite specially Outlook, Microsoft Excel, Power Point, Word, etc. o Experience ERP tool like Workday, NetSuit, MS Dynamics, etc. o Working knowledge of travel and expense management